The Controller’s Office will be closed beginning at 5 p.m. on December 19, 2025, and will reopen at 8 a.m. on January 5, 2025. Please be aware of the following deadlines and important dates for key Controller’s Office units as we approach the university’s winter break.
Accounts Payable
| Payment Method | Deadline Date | Delivered to |
|---|---|---|
| Encumbered Payments* |
Close of business |
Ctl-Invoices@admin.fsu.edu |
| ePRF | Close of business Monday, December 8th |
Must be approved at the Accounts Payable Approval Level |
| Spreadsheet Upload | Close of business Monday, December 8th |
CTL-SpreadsheetUpload@admin.fsu.edu |
| Departmental Refunds | Close of business Monday, December 8th |
CTL-AccountsPayable@admin.fsu.edu |
* Include Purchase Order and receipt number
All supporting documentation must be included to ensure processing before the break.
Accounts Payable Contact: Accounts Payable
Purchase Cards
Please adhere to the following approval deadlines for Purchase Card transactions:
| Billing Date | Approval Deadline | Notes |
|---|---|---|
|
December 6, 2025 December 9, 2025 |
January 7, 2026, Noon |
Wednesday |
|
December 13, 2025 December 16, 2025 |
January 7, 2026, Noon | Wednesday |
|
December 23, 2025 December 27, 2025 December 30, 2025 |
January 13, 2026, Noon | Monday as normal |
|
January 3, 2026 January 6, 2026 |
January 20, 2026, Noon | Tuesday (due to holiday) |
Purchase Card Contacts: Joy Henderson | Taneka Forbes
Departmental Deposits
Departmental Deposits placed in the drop box located outside the Office of Student Finance at A1500 University Center before 5:00 p.m. on Thursday, December 18th, will be receipted on Friday, December 19th. Deposits placed in the drop box between Friday, December 19, 2025, and Friday, January 2, 2026, will be receipted on Monday, January 5, 2026.
Armored car pickup services will not be operating during the university closure.
Departmental Deposit Contact: Sarah Childers | Silke Caito
Departmental Student Payments
| Window to Submit | Posting Date |
|---|---|
| Tuesday, Nov. 18th - Friday, Dec. 5th |
Monday, December 15 ,2025 |
| Monday, December 8th and beyond | Monday, January 5, 2026 |
Departmental Student Payment Contact: CTL-StudentPayment@fsu.edu
Contact Us
If you have any additional questions or concerns related to Winter Break timing that are not addressed in this communication, reach out to us at CTL-Communication@fsu.edu for assistance.
