As a reminder, departments are responsible for ensuring sufficient budget is in place for internal billing charges in advance of the auxiliary bill cycle. To assist in these efforts, Budget Managers are sent an Available Balance report the day prior to the bill cycle, notifying them of anticipated charges for the bill cycle that exceed the associated encumbrance and available balance. Historically, payments were often processed for these charges, and departments were able to work with the Budget Office after the completion of the bill cycle to increase budgets accordingly.
During the annual auxiliary meeting held in May, it was communicated to departments that payments will not be processed for internal billing charges where there is insufficient budget during fiscal year 2026. This means action must be taken in advance of the bill cycle to ensure there is sufficient budget to cover these charges.
The Budget Office is available to assist departments with non-E&G budget adjustments (excluding C&G funds). If insufficient budget exists and a budget increase is required, departments should complete the Non-E&G Budget Adjustment Form. Email budget@fsu.edu with questions or to submit the form. Please note that the Budget Office will be performing outreach beginning in July to ensure there is sufficient budget in place for the timely processing of these payments. For assistance with C&G budget errors, please contact your respective SRA Accounting Coordinator.
We appreciate your cooperation. Should you have any questions concerning this process, please contact Auxiliary Services at CTL-AuxiliaryAccounting@fsu.edu.
