Effective immediately, departments will no longer need to enter encumbered shipping lines on requisitions in SpearMart. Instead, shipping costs will be entered directly on the voucher as an unencumbered line that reflects the actual amount charged.
This change will:
- Simplify and speed up invoice processing
- Eliminate unused encumbrances
- Reduce the need for PO change orders related to shipping
What this change means for departments:
- Existing POs: Departments should enter change orders in SpearMart to close any remaining shipping encumbrances during year-end cleanup.
- New requisitions: Departments should not include shipping as a separate line on new requisitions, as they will be returned to the department for correction.
For questions regarding vouchers or payments, contact Accounts Payable at AccountsPayable@fsu.edu.
For assistance with requisitions, purchase orders, or change orders, contact Procurement Services at Procurement@fsu.edu.
