Winter Break | 12/01/2021

Winter Break

The Controller’s Office will be closed beginning at 5 p.m. on December 17, 2021 and will reopen at 8 a.m. on January 3, 2022. Please be aware of the following deadlines and important dates for key Controller’s Office units as we approach the university’s Winter Break.

Accounts Payable

Payment Method

Deadline Date

Delivered to

Encumbered Payments *

Close of business

Monday, December 13th


Close of business

Monday, December 13th

Must be at the Accounts Payable Approval Level

Spreadsheet Upload

Close of business

Monday, December 13th

Departmental Refunds

Close of business

Monday, December 13th

* Include Purchase Order and receipt number

All supporting documentation must be included to ensure processing prior to the break.

Suppliers are encouraged to receive payments by direct deposit.  Suppliers who wish to receive payment via direct deposit must complete the Vendor Direct Deposit Authorization located on the Controller’s website. The completed application should be submitted through FSU NiFTy to to ensure security and privacy.
Accounts Payable Contact:  

Purchase Cards

Please adhere to the following approval deadlines for Purchase Card transactions:

Billing Date

Approval Deadline


December 6, 2021

January 5, 2022, noon


December 10, 2021

December 13, 2021

December 17, 2021

December 20, 2021

December 24, 2021

December 27, 2021

January 10, 2022, noon

Monday as Normal

December 31, 2021











Please do not use the “verified” status, except for formally disputed transactions. We are aware of an issue related to extra billing dates and are working with Visa and Wells Fargo to correct the problem, more information will be provided shortly.

Purchase Card Contacts: Joy Henderson | Blaine Fasone

Departmental Deposits

Departmental Deposits placed in the Drop Box located outside Student Business Services at A1500 University Center before 5:00 p.m. on Thursday, December 16th, will be receipted on Friday, December 17th.  Deposits that are placed in the Drop Box between Friday, December 17, 2021, and Sunday, January 2, 2022, will be receipted on Monday, January 3, 2022.   

Armored car pickup services will not be operating during the University closure.

Departmental Deposit Contact: Cristie Chase

Departmental Student Payments

Payment Method

Deadline Date

Delivered to

Departmental Student Payments **

Close of business

Monday, December 13th


**All requests received after this date will be processed when the University reopens on January 3rd.

Departmental Student Payment Contact:


If you have any additional questions or concerns related to Winter Break timing that are not addressed in this communication, reach out to us at for assistance.

© Florida State University 2021