Winter Break | 12/01/2021 | Controller's Office

Winter Break

The Controller’s Office will be closed beginning at 5 p.m. on December 17, 2021 and will reopen at 8 a.m. on January 3, 2022. Please be aware of the following deadlines and important dates for key Controller’s Office units as we approach the university’s Winter Break.

Accounts Payable

Payment Method	Deadline Date	Delivered to
Encumbered Payments *	Close of business Monday, December 13^th	Ctl-invoices@admin.fsu.edu
ePRF	Close of business Monday, December 13^th	Must be at the Accounts Payable Approval Level
Spreadsheet Upload	Close of business Monday, December 13^th	Ctl-spreadsheetupload@admin.fsu.edu
Departmental Refunds	Close of business Monday, December 13^th	Ctl-accountspayable@admin.fsu.edu

* Include Purchase Order and receipt number

All supporting documentation must be included to ensure processing prior to the break.

Suppliers are encouraged to receive payments by direct deposit. Suppliers who wish to receive payment via direct deposit must complete the Vendor Direct Deposit Authorization located on the Controller’s website. The completed application should be submitted through FSU NiFTy to ctl-epayments@fsu.edu to ensure security and privacy.
Accounts Payable Contact: CTL-accountspayable@fsu.edu

Purchase Cards

Please adhere to the following approval deadlines for Purchase Card transactions:

Billing Date	Approval Deadline	Notes
December 6, 2021	January 5, 2022, noon	Wednesday
December 10, 2021
December 13, 2021
December 17, 2021
December 20, 2021
December 24, 2021
December 27, 2021	January 10, 2022, noon	Monday as Normal
December 31, 2021	January 10, 2022, noon	Monday as Normal

Please do not use the “verified” status, except for formally disputed transactions. We are aware of an issue related to extra billing dates and are working with Visa and Wells Fargo to correct the problem, more information will be provided shortly.

Purchase Card Contacts: Joy Henderson | Blaine Fasone

Departmental Deposits

Departmental Deposits placed in the Drop Box located outside Student Business Services at A1500 University Center before 5:00 p.m. on Thursday, December 16^th, will be receipted on Friday, December 17^th. Deposits that are placed in the Drop Box between Friday, December 17, 2021, and Sunday, January 2, 2022, will be receipted on Monday, January 3, 2022.

Armored car pickup services will not be operating during the University closure.

Departmental Deposit Contact: Cristie Chase

Departmental Student Payments

Payment Method

Deadline Date

Delivered to

Departmental Student Payments **

Close of business

Monday, December 13^th

CTL-studentpayment@fsu.edu

**All requests received after this date will be processed when the University reopens on January 3^rd.

Departmental Student Payment Contact: CTL-studentpayment@fsu.edu

If you have any additional questions or concerns related to Winter Break timing that are not addressed in this communication, reach out to us at CTL-communication@fsu.edu for assistance.