Winter Break Important Dates | 12/03/2020

The Controller’s Office will be closed beginning at 5 p.m. on December 18, 2020 and will reopen at 8 a.m. on January 4, 2021. Please be aware of the following deadlines and important dates for key Controller’s Office units as we approach the university’s Winter Break.


Payment Method

Deadline Date:

Delivered to:

Encumbered Payments *

Close of business Tuesday, December 15th


Close of business

Tuesday, December 15th

Must be at the Accounts Payable Approval Level

Spreadsheet Upload

Close of business

Tuesday, December 15th

Departmental Refunds

Close of business

Tuesday, December 15th

* Include Purchase Order and receipt number


All supporting documentation must be included to ensure processing prior to the break.


Beginning January 4, Accounts Payable will print AP Checks everyday Wednesday. Suppliers are encouraged to receive payments by direct deposit.  Suppliers who wish to receive payment via direct deposit must complete the Vendor Direct Deposit Authorization located on the Controller’s website.


The completed application should be submitted through FSU’s Drop Box to to ensure security and privacy.

Key Accounts Payable Contact:



Please adhere to the following approval deadlines for Purchase Card transactions:


Billing Date

Approval Deadline


December 11, 2020

Noon on Wednesday,

January 6, 2021

All remaining unapproved transactions will be forced if not approved by the appropriate deadline.

December 14, 2020

December 18, 2020

Noon on Monday,

January 11, 2021

December 21, 2020

December 25, 2020

December 28, 2020


Please do not use the “verified” status, except for formally disputed transactions. We are aware of an issue related to extra billing dates and are working with Visa and Wells Fargo to correct the problem, more information will be provided shortly.


Key Purchase Card Contacts: Joy Henderson | Blaine Fasone | Derrick Myric


Departmental Deposits placed in the Drop Box located outside Student Business Services at A1500 University Center before 5:00 p.m. on Thursday, December 17 will be receipted on Friday, December 18.  Deposits that are placed in the Drop Box between Friday, December 18, 2020 and Sunday, January 3, 2021, will be receipted on Monday, January 4, 2021.   

Armord car pickup services will not be operating during the University closure. Any department in need of a winter break pickup schedule must make arrangements with Nita Moore by Friday, December 18th (, 850-644-9470).

Processing of Departmental deposit forms emailed to for electronic payments (credit card or EFT/ACH/Wire) and for armored car pickups will resume on January 4, 2021.

Key Departmental Deposit Contact: Cristie Chase

If you have any additional questions or concerns related to Winter Break timing that are not addressed in this communication, reach out to us at for assistance.