Updated Winter Break Important Dates | 12/09/2022


Winter Break

The Controller’s Office will be closed beginning at 5 p.m. on December 20, 2022 and will reopen at 8 a.m. on January 3, 2022. Please be aware of the following deadlines and important dates for key Controller’s Office units as we approach the university’s Winter Break.

Accounts Payable

Payment Method

Deadline Date

Delivered to

Encumbered Payments *

Close of business

Wednesday, December 14th



Close of business

Wednesday, December 14th

Must be at the Accounts Payable Approval Level

Spreadsheet Upload

Close of business

Wednesday, December 14th


Departmental Refunds

Close of business

Wednesday, December 14th


* Include Purchase Order and receipt number

All supporting documentation must be included to ensure processing prior to the break.

Suppliers are encouraged to receive payments by direct deposit.  Suppliers who wish to receive payment via direct deposit must complete the Vendor Direct Deposit Authorization located on the Controller’s website. The completed application should be submitted through FSU NiFTy to ctl-epayments@fsu.edu to ensure security and privacy.
Accounts Payable Contact: CTL-accountspayable@fsu.edu  

Purchase Cards

Please adhere to the following approval deadlines for Purchase Card transactions:

Billing Date

Approval Deadline


December 5, 2022

December 19, 2022, noon

Monday as Normal

December 9, 2022

December 12, 2022

January 4, 2023, noon


December 16, 2022

December 19, 2022

January 9, 2023, noon

Monday as Normal

December 23, 2022

December 26, 2022

December 30, 2022

January 2, 2023

January 16, 2023, noon

Monday as Normal

January 6, 2023

Please do not use the “verified” status, except for formally disputed transactions. We are aware of an issue related to extra billing dates and are working with Visa and Wells Fargo to correct the problem, more information will be provided shortly.

Purchase Card Contacts: Joy Henderson | Taneka Forbes

Departmental deposits

Departmental Deposits placed in the Drop Box outside Student Business Services at A1500 University Center before 5:00 p.m. on Monday, December 19th, will be receipted on Tuesday, December 20th.  Deposits that are placed in the Drop Box between Tuesday, December 20, 2022, and Monday, January 2, 2023, will be receipted on Tuesday, January 3, 2023.   

Armored car pickup services will not be operating during the University closure.

Departmental Deposit Contact: Cristie Chase


Departmental Student Payments

Window to Submit

Posting Date

On or before Monday, Nov. 28th

Friday, December 2nd

Tuesday, Nov. 29th – Monday, Dec. 12th

Friday, December 16th

Tuesday, Dec. 13th and beyond

January 2023


Departmental Student Payment Contact: CTL-studentpayment@fsu.edu

If you have any additional questions or concerns related to Winter Break timing that are not addressed in this communication, reach out to us at CTL-communication@fsu.edu for assistance.