Property Inventory

2020/2021 inventory Schedule


The 2020/2021 Inventory Schedule (above) has been finalized as of July 07, 2020. The asset detail and inventory counts were updated and finalized based on the ending inventory as of June 30, 2020. Please note that your annual inventory may always be completed ahead of the posted schedule should that be convenient for your department.

Departments performing their own inventory should expect to have a small sample of their inventory results reviewed at least every other year. If your department is selected for a review in FY21, you will be contacted by a member of the Asset Management team after completion of your inventory to schedule a review appointment.

Important Information:

  • Capital Asset Trade-In’s – The trade-in process for departmental assets was changed at the end of FY19. Departments are now required to attach a completed and signed copy of the Capital Property Accountability Release Form to any requisition that involves the trade-in of a capital asset(s). Requisitions that involve the trade-in of FSU capital asset(s) will not be approved unless this form is attached to the requisition.
  • Inventory Completion Certification Form
    • Please note, the Statement section of the form has been updated to include language related to Property Policy 4-OP-D-2-F (II. Policy - C. Maintenance). Per policy, all departments are responsible for performing adequate maintenance and/or calibration of all property for which they are accountable. Maintenance shall be performed in accordance with the manufacturer’s specifications or as deemed necessary.
    • The purpose of this form is for those responsible for the inventory to acknowledge that it has been completed and to note any exceptions found. This form must be completed, signed by the Inventory Taker, Property Custodian and Property Manager, and submitted electronically to Asset Management – including an attached inventory listing – in order for the department’s inventory to be considered complete.