Before payment can be processed, the tax residency status of the foreign national student must be determined. Contact the Payroll Services Tax Department (CTL-Payroll-Tax@admin.fsu.edu) with the name and email address of your foreign student and we will utilize GLACIER to determine the individual’s tax residency status.
If it is determined that the foreign national student is a resident alien for tax purposes, the scholarship will be processed the same as a non-service scholarship for a U.S. citizen. Scholarships for resident aliens for tax purposes and U.S. citizens are not processed by Payroll Services.
If it is determined that the foreign national student is a nonresident alien for tax purposes, the non-service scholarship will be processed via the Payroll Services Tax Department after receiving the following information:
To be completed by the department:
Determine funding source:
• University Funds/Sponsored Research:
o Complete a Payroll NRA Payment Request Form.
If using contract/grant funds, the form must be submitted to Sponsored Research for approval prior to submitting to Payroll Services.
Non-Service Scholarships being funded on E&G require the approval from the Provost Office.
o Submit approved request form and all supporting documents to Payroll Services, Tax Department, via a case in the FSU Service Center.
• Foundation Funds:
o Complete the foundation’s payment request form.
o It is recommended you prepare a separate request form for nonresident aliens for tax purposes.
o All FSU Foundation scholarship payment route to Student Business Services to be applied to tuition and qualified student expenses.
o Any excess will then be forwarded from Student Business Services to the Payroll Services Tax Department for processing.
To be completed by the student:
• Complete Direct Deposit Form
• Complete GLACIER documents along with immigration document copies as listed on the GLACIER Tax Summary Report
If your department processes many non-servicescholarship payments to foreign national students, you may consider becoming an “Admin 3” in GLACIER. This will allow you to add new records in GLACIER for your foreign national students and monitor their status.
If you would like more information on becoming an “Admin 3”, please contact the Payroll Services Tax Department (CTL-Payroll-Tax@admin.fsu.edu).