The Controller’s Office will be closed beginning at 5 p.m. on December 20, 2024 and will reopen at 8 a.m. on January 6, 2025. Please be aware of the following deadlines and important dates for key Controller’s Office units as we approach the university’s winter break.
Accounts Payable
| Payment Method | Deadline Date | Delivered to |
|---|---|---|
| Encumbered Payments* |
Close of business |
Ctl-Invoices@admin.fsu.edu |
| ePRF | Close of business Monday, December 9th |
Must be approved at the Accounts Payable Approval Level |
| Spreadsheet Upload | Close of business Monday, December 9th |
CTL-SpreadsheetUpload@admin.fsu.edu |
| Departmental Refunds | Close of business Monday, December 9th |
CTL-AccountsPayable@admin.fsu.edu |
* Include Purchase Order and receipt number
All supporting documentation must be included to ensure processing before the break.
Accounts Payable Contact: Accounts Payable
Purchase Cards
Please adhere to the following approval deadlines for Purchase Card transactions:
| Billing Date | Approval Deadline | Notes |
|---|---|---|
|
December 6, 2024 December 9, 2024 |
January 6, 2025, Noon |
Monday |
|
December 13, 2024 December 16, 2024 |
January 6, 2025, Noon | Monday |
|
December 23, 2024 December 27, 2024 December 30, 2024 |
January 13, 2025, Noon | Monday as normal |
|
January 3, 2025 January 6, 2025 |
January 21, 2025, Noon | Tuesday (due to holiday) |
Purchase Card Contacts: Joy Henderson | Taneka Forbes
Departmental Deposits
Departmental Deposits placed in the drop box located outside the Office of Student Finance at A1500 University Center before 5:00 p.m. on Thursday, December 19th, will be receipted on Friday, December 20th. Deposits placed in the drop box between Friday, December 20, 2024, and Friday, January 3, 2025, will be receipted on Monday, January 6, 2025.
Armored car pickup services will not be operating during the university closure.
Departmental Deposit Contact: Cristie Chase
Departmental Student Payments
| Window to Submit | Posting Date |
|---|---|
| Tuesday, Nov.19th - Monday, Dec. 9th |
Monday, December 16, 2024 |
| Tuesday, Dec. 10th and beyond | Monday, January 6, 2025 |
Departmental Student Payment Contact: CTL-StudentPayment@fsu.edu
Contact Us
If you have any additional questions or concerns related to Winter Break timing that are not addressed in this communication, reach out to us at CTL-Communication@fsu.edu for assistance.
