The Controller’s Office will be closed beginning at 5 p.m. on December 15, 2023, and will reopen at 8 a.m. on January 3, 2024. Please be aware of the following deadlines and important dates for key Controller’s Office units as we approach the university’s winter break.
Accounts Payable
| Payment Method | Deadline Date | Delivered To |
| Encumbered Payments |
Close of business, Monday, December 4th |
ctl-invoices@admin.fsu.edu |
| ePRF | Close of business, Monday, December 4th | Must be at Accounts Payable Approval Level |
| Spreadsheet Upload | Close of business, Monday, December 4th | ctl-spreadsheetupload@admin.fsu.edu |
| Departmental Refunds | Close of business Monday, December 4th | ctl-accountspayable@admin.fsu.edu |
* Include Purchase Order and receipt number
All supporting documentation must be included to ensure processing prior to the break.
Purchase cards
| Billing Date | Approval Deadline | Notes |
|
December 4, 2023 |
January 4, 2024, noon |
Thursday |
| December 8, 2023 | January 4, 2024, noon | Thursday |
| December 11, 2023 | January 4, 2024, noon | Thursday |
| December 15, 2023 | January 4, 2024, noon | Thursday |
| December 18, 2023 | January 8, 2024, noon | Monday as normal |
| December 22, 2023 | January 8, 2024, noon | Monday as normal |
| December 26, 2023 | January 8, 2024, noon | Monday as normal |
| December 29, 2023 | January 8, 2024, noon | Monday as normal |
| January 2, 2024 | January 16, 2024, noon | Tuesday (due to holiday) |
| January 5, 2024 | January 16, 2024, noon | Tuesday (due to holiday) |
Purchase Card Contacts: Joy Henderson | Taneka Forbes
Departmental Deposits
Departmental Deposits placed in the Drop Box located outside Student Business Services at A1500 University Center before 5:00 p.m. on Thursday, December 14th, will be receipted on Friday, December 15th. Deposits that are placed in the Drop Box between Friday, December 15, 2023, and Tuesday, January 2, 2024, will be receipted on Wednesday, January 3, 2024. Armored car pickup services will not be operating during the university closure.
Departmental Deposit Contact: Cristie Chase
Departmental STUDENT PAYMENTS
| Window to Submit | Posting Date |
| Monday, December 4th - Friday, December 8th | Friday, December 15, 2023 |
| Monday, December 11th and beyond | Friday, January 5, 2024 |
Departmental Student Payment Contact: CTL-studentpayment@fsu.edu
If you have any additional questions or concerns related to winter break timing that are not addressed in this communication, contact us at CTL-communication@fsu.edu for assistance.
