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Controller's Office

Foundation to OMNI Frequently Asked Questions

PDF Version of all FAQs
General Questions

1: What was is in scope for this project?

2: What was out of scope for this project?

Coding Transaction/Chartfields Questions

1: What OMNI Chartfields are used to record the Foundation funds?

2: How do I charge requisitions and other transactions to my Foundation (599) funds in OMNI and other systems?

3: Who will initiate the setup of new projects/funds and how will we know when they are “ready” in OMNI?

4: What if a Foundation project needs to have the associated 6-digit DeptID changed?

5: Can I split fund purchases and travel between Foundation funds and other university funds?

6: Is OMNI Fund 547 still being utilized now that FSUF funds have been integrated into OMNI?

Transferring Balances Questions

1: How are transfers between Foundation funds processed?

Spending FSUF Funds Questions

1: Can I still use Foundation funds to reimburse for business meals and to make all other expenditures for which I used these funds prior to the OMNI integration?

2: When expending Foundation funds, is the issuance of a Purchase Order for purchases and/or a Travel Request for travel reimbursements required?

3: Has the processing of Foundation-funded scholarships changed?

4: What payment terms are used for invoices paid from Foundation funds?

5: If we pay a vendor that is not established in OMNI with Foundation funds, will they need to be setup in OMNI before they can be paid after 6/30/18?

6: How will the June billing and any charges (e.g. RDFs) that hit fund 547 after July 1, 2018, be handled?

PCard/TCard Questions

1: Can FSU PCards and/or TCards be used to spend Foundation funds?

2: Does the Foundation still provide some FSU employees a PCard?

Budget/Commitment Control Questions

1: Do I have to budget for these funds?

2: How are expenditures and encumbrances on Foundation fund 599 budget checked?

Approvals/Workflow Questions

1: How is workflow configured?

2: Can we add additional levels of approval for Foundation Fund transactions?

3: How do we change approvers on the new Foundation departments?

4: How can I determine which authorized signers are allowed on fund 599?

Reporting Questions

1: Can I see Foundation fund balances on existing reports and/or queries?

Endowed Funds Questions

1: How does the OMNI integration affect the quarterly spending distributions that we receive on our endowed funds held by the Foundation?

Petty Cash Questions

1: Will the Foundation still provide petty cash?