Travel Card

University Travel Card (T-Card)

The Travel Card (T-Card) is a university credit card used by eligible employees for certain business travel expenses.  A cardholder must obtain legible receipts for all T-Card charges regardless of amount.  Charges are exempt from Florida sales tax, when necessary, provide a copy of the university's Sales Tax Exemption Certificate located in Travel forms here. Misuse of the T-Card may result in card suspension, cancellation, or employee termination, depending on the severity of the violation.

Always carry another means of payment when using the T-Card in case it declines due to card limits or merchant issues. To report a lost or stolen card, contact JP Morgan using the number on the back of the T-Card. In addition, please notify Travel Card Services at travel@fsu.edu.

 

Travel Card Limits

Standard Limits

Per Transaction

$3,000

Per Day

$4,000

Increased Limits*

Per Transaction

Temporary or permanent, as determined by necessity

Per Day

Temporary or permanent, as determined by necessity

*Requires Dean, Director, Department Head, or Chair (DDDHC) written approval. Email to travel@fsu.edu.

 

Allowable Business Expenses

  • Abstract Fees
  • Air Travel
  • Car Rental
  • Checked/Excess Baggage Fees
  • Conference Registration Fee (In-Person/Virtual)
  • Gasoline (Rental or University Vehicle)
  • GPS rental (at the department's discretion)
  • Internet Service
  • Lodging
  • Membership Fee - Must include Membership Justification form and Certification of Payment with Public Funds form
  • Parking
  • PlatePass Service provided by Vehicle Rental companies for toll charges (at the department's discretion)
  • Taxi and Taxi Tips (up to 20%)
  • Telephone Calls
  • Training/Continuing Education (In-Person/Virtual)
  • Travel Agency Fee

T-Card Manual

The T-Card Manual details the T-Card program, including information on eligibility requirements, processing information, and a list of allowable and unallowable items that may be charged to the card.

How to Request a Travel Card (Order of Operations)
To ensure timely processing, applicants must complete the following steps in order:

  1. Review T-Card Manual
    Familiarize yourself with policies, allowable expenses, and responsibilities. 
  2. Complete Required Online Training- Travel Card Training (BTTE04)
    Training ensures proper use and compliance with university guidelines. To request training enrollment: HR Self Service> Learning & Development>Request Training Enrollment> Enter Course Name Travel Card Training 
  3. Pass Quiz (Score ≥ 80%)
    Demonstrates understanding of T-Card policies and procedures. 
  4. Submit Travel Card Application - LINK
    Complete and submit the application after training and quiz requirements are met. 
  5. Dean/Director/Department Approval
    Application must be approved by the appropriate Dean, Director, Department Head, or Chair (DDDHC). (OMNI Financials Query:  FSU_CF_DEPT_ALL_DESIGNATIONS)
  6. Card Processing & Issuance via Mail
    Once all requirements are met, the application will be processed and the card ordered. Travel cards will be mailed to the address provided by the applicant. 

Note: Applications will not be processed until all required steps are completed.

Cardholders