General Job Aids
Presentation providing an introduction to the accounts payable process.
Presentation providing information on how to submit payment requests for visas.
Guide showing how to add a new vendor in OMNI.
Guide showing how to create a membership payment request.
Guide showing how to determine if a payment has been made.
Offers guidance to determine if an expense would be considered allowable based on funding source.
Guide showing how to find invoices in OMNI.
Guide showing how to resolve budget errors.
Guide showing how to search for account codes in OMNI.
Guide showing how to select a remit address in OMNI.
Guide showing the basic entry of an ePRF.
ePRF Videos
A video tutorial showing the basic entry of an ePRF.
A video tutorial related to special handling & address verification with ePRFs.
A video tutorial showing how to review and approve an ePRF.
A video tutorial showing how to add approvers to the ePRF workflow.
A video tutorial showing how to deny payment requests and add comments (with ePRF).
Employee Cash Advance Job Aids
A guide showing the employee cash advance procedures.
A guide showing how to open an ePRF for a cash advance.
A guide showing how to close an ePRF for an employee cash advance.
A guide showing how to partially close an ePRF cash advance.
A guide showing how to reduce and partially close an ePRF cash advance.
A guide showing how to replenish an ePRF cash advance.
A guide showing how to open an employee cash advance when a check needs to go to a vendor.
A guide showing how to add Sponsored Research into workflow.
Course Materials for BTAC Classes
Introduces the OMNI system and covers topics such as ledgers, commitment control, chartfields, and the University's fiscal year.
Provides a deep dive into the various General Ledger accounts used to classify transactions as well as an overview of reporting tools.
Provides a deep dive into various issues commonly seen in accounting transactions and provides an overview of journal sources.
Provides an overview of performing regular reviews of the General Ledger
General
A helpful guide that covers accounting basics.
A guide that aids with interdepartmental transactions and related topics.
Resources for Buying Departments - Requisition Guides
Use this tutorial to understand how to estimate encumbrances for internal purchase orders. This training guide explains how to map purchasing category codes and expense accounts.
View this training guide to view step-by-step instructions on how to review charges generated by the internal AR/Billing process.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Adult Learning and Evaluation Center.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Department of Biological Sciences.
View this training guide to view step-by-step instructions on how to enter internal requisitions for Campus Recreation.
View this training guide to view step-by-step instructions on how to enter internal requisitions for CAPD.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Center for Advanced Power Systems.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Center for Economic Forecasting & Analysis.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Department of Biological Sciences.
View this training guide to view step-by-step instructions on how to enter internal requisitions for Challenger Center.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Department of Chemistry.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Center for Information Management and Educational Services (CIMES).
View this training guide to view step-by-step instructions on how to enter internal requisitions for The Center for Leadership and Social Change.
View this training guide to view step-by-step instructions on how to enter internal requisitions for Condensed Matter & Materials Physics.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Office of Business Services' Copier Services.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Dept of Health Nutrition and Food Science (HNFS).
View this training guide to view step-by-step instructions on how create a requisition with Dining Services. To place a departmental order with Dining Services, utilize the information found on the Dining Services website.
View this training guide to view step-by-step instructions on how to enter internal requisitions for EOAS - Earth, Ocean, & Atmospheric Science.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Fine Arts Ticket Office - FATO.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Florida Center for Advanced Aero-Propulsion.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Florida Center for Interactive Media.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Florida Center for Public Management
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Florida Conflict Resolution Center.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Florida Center for Reading Research.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Florida Virtual Campus.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Florida Resources and Environmental Analysis Center.
View this training guide to view step-by-step instructions on how to enter internal requisitions for Athletics.
View this training guide to view step-by-step instructions on how to enter internal requisitions for FSU Card Center.
View this training guide to view step-by-step instructions on how to enter internal requisitions for FSU Facilities.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the FSU Police Department.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the FSU Real Estate.
View this training guide to view step-by-step instructions on how to enter internal requisitions for HR Background Checks.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Institute of Justice Research and Development.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Institute of Molecular Biophysics.
Use this tutorial to understand how to estimate encumbrances for ITS-provided services. This training guide explains how to map purchasing category codes and expense accounts.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Jim Moran Building.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Jim Moran Institute Seminole 100.
Use this tutorial to understand how to estimate encumbrances for LAR provided services.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the College of Law Research Center.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the National High Magnetic Field Lab.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Marine Lab.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Mark & Marianne Barnebey Planning & Development Lab & Studio.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Master Craftsman Studios.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the College of Medicine.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the College of Music.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the New Student and Family Programs (NSFP).
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Northwest Regional Data Center.
View this training guide to view step-by-step instructions on how to enter internal requisitions for Parking & Transportation Services (such as event parking and departmental permits).
View this training guide to view step-by-step instructions on how to enter internal requisitions for PCC Space Utilization Auxiliary.
View this training guide to view step-by-step instructions on how to enter internal requisitions for PCC Underwater Crime Scene Investigation.
View this training guide to view step-by-step instructions on how to enter internal requisitions for Photo and Video Services.
View this training guide to view step-by-step instructions on how to enter internal requisitions for FSU Postal Services (chargeslip mail for domestic/international mail, mail preparation, UPS/iShip, business reply, and returned mail). These PO's must follow certain conventions.
View this training guide to view step-by-step instructions on how to enter internal requisitions for Psychology.
View this training guide to view step-by-step instructions on how to enter internal requisitions for The Ringling Center for the Arts.
View this training guide to view step-by-step instructions on how to enter internal requisitions for Seminole Productions./p>
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Social Work CFC Center.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the College of Social Work - Multidisciplinary Center.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Student Union.
View this training guide to view step-by-step instructions on how to enter internal requisitions for University Health Services.
View this training guide to view step-by-step instructions on how to enter internal requisitions for University Housing.
View this training guide to view step-by-step instructions on how to enter internal requisitions for the Office of Business Services' Warehouse Rental.
View this training guide to view step-by-step instructions on how to enter internal requisitions for WFSU - Public Media.
Resources for Selling Auxiliaries - Accounts Receivable
Resources for Selling Auxiliaries - Billing
Resources for Selling Auxiliaries - Customers
Resources for Selling Auxiliaries - Purchasing
Departmental Deposits
Use this tutorial for instructions on how to view or retrieve attachments and receipts for deposits processed in OMNI financials.
Cash Management & Banking
Employee Self-Service Resources
The purpose of this tutorial outlines the basic steps to view and manage voluntary deductions information. You will learn how to change, add, and view a list of current voluntary deductions.
Offers instruction for employees to consent to receiving their W-2 electronically.
Demonstrates how employees may edit their own W-4 Tax information within OMNI.
Informs employees how they may enroll in Direct Deposit.
Informs employees how to view their own W-2 or W-2c forms electronically within OMNI.
Informs employees how to view their own paychecks within OMNI.
Department Representative Resources
A guide that instructs users how to run the Cost Center report within myFSU BI.
A helpful guide that covers how to run the HR-GL Detail Report within myFSU BI.
Retroactive Distribution of Funding electronic form must be used to authorize the reclassification of the funding source(s) associated with an employee’s payroll charges.
The purpose of this tutorial is to outline the process for department representatives to use when accessing employee paychecks.
General
Presentation for the Travel class.
Details the T-Card program including information on eligibility requirements, processing information, and a list of allowable and unallowable items that may be charged to the card.
Updating your preferred email at FSU will alter the primary email campus services uses to contact you.
Concur
Training for Concur
Videos that cover topics such as updating your profile, creating travel requests, booking airfare, and creating expense reports.
General
The resources available on this website will help you gain familiarity and confidence operating in myFSU Student Central.
A number of online training tutorials and job aids are available for ongoing training & support.
Controller's Office Training
This presentation offers information relating to FSU governance, software tips, IT security, and more.
This link directs to the Controller's Office SharePoint site where various training materials can be found.
Adobe Products
This guide is designed to help Windows users create an electronic signature in Adobe Acrobat.
This guide will assist users in redacting your pdf using Adobe Acrobat Pro. Redaction is the permanent censoring or obscuring of part of a text for legal or security purposes. Caution should be enacted to ensure no data is lost.
This guide will assist users in encrypting your pdf with a personalized password using Adobe Acrobat Pro. Ensure all passwords are documented in a safe and secure manner before saving changes.
This guide will assist users in applying text recognition to scanned PDF documents using Adobe Acrobat Pro.
This guide will assist users in creating a dynamic stamp in Adobe Acrobat Pro. A dynamic stamp is a stamp that includes additional specific information, such as user name and the date/time of application.
Microsoft Products
This guide is designed for users to learn how to use the VLOOKUP Function in Excel.
This guide should be referenced for individuals who would like to know how to use Microsoft's built-in encryption to secure documents from unauthorized access.
This guide will walk users through the process of disabling the new Clutter feature of Outlook 365.
a href="/sites/g/files/upcbnu1236/files/documents/Quality%20Assurance/Disabling%20Clutter%20in%20Office%20365.pdf" target="_blank">Link
This guide should be referenced for individuals who would like to know how to use set up inbox rules in Office 365 to automatically sort incoming email.
Updated - 3/19/25
