If the business is a foreign entity, they should not fill out the Vendor Authentication Form. Instead, they should refer to the IRS instructions and forms for foreign businesses.
Consider the following, when choosing the proper W-8 form to use:
- Form W-8BEN (use if other W-8 forms are not applicable)
- Form W-8ECI – Applicable if the foreign entity has a trade or business in the United States
- Form W-8IMY – Applicable if foreign entity acts in the capacity of a custodian, broker, nominee or any other person that acts as an agent for another person
- Form W-8EXP – Applicable primarily when the foreign entity is a foreign government, foreign bank, foreign tax-exempt organization or foreign foundation.
After completion of the required form, send the original, signed document to Disbursement Services. Note: The Vendor Relations team will check all the necessary resources to ensure no federal or state restrictions exist on the foreign entity before they are entered into the University's vendor file.
If the potential vendor is an individual and he or she is not a U.S. Citizen or a permanent U.S. Resident, the Vendor Authentication form should not be filled out. Instead, he or she should contact FSU’s Payroll Services Department at (850) 644-3813.