Non-PO-Based Payments
Some payments can be processed without a purchase order (PO). These are referred to as unencumbered payments. Accounts Payable only allows specific types of payments in this category, and some may require additional documentation for processing.
Common Types of Non-PO Payments
Departments may submit encumbered payments directly in OMNI using an Electronic Payment Request (ePRF).
Only individuals with the FSU_AP_PRF_Processor role can create payment requests. Approvers must have the FSU_AP_PRF_Approver role and complete the ePRF Approval Workflow Change Authorization form.
For detailed instructions on creating and submitting an ePRF, see the Basic Entry of an ePRF job aid.
Eligible types of non-PO payments include:
- Honoraria - A one-time payment to an individual for a special, non-recurring activity, such as guest lectures, workshops, seminars, or panel participation. Only individuals (not businesses or employees) qualify, and payments must be nominal. Payments for peer review, research boards, or extended services do not qualify.
- Peer Review & Research Board Payments - Payments to individuals providing expert evaluation or advisory services for scholarly work, degree programs, or committee/board activities (e.g., Community or Scientific Advisory Boards). Payments may be recurring, and authorization is based on services rendered. Large or extended payments (over two years) require Tax Administration review.
- Employee Cash Advances - For non-travel purposes, used for change funds or human subject incentive payments requiring cash.
Updated 8/26/26
