How are Non-PO payments made?
Departments can submit these payments via Payment Request (ePRF) in OMNI. Some payments may require additional certification or justification forms, which must be completed during the payment request process.
Tip: Verify your payment type and attach any required forms before submitting your ePRF.
Common Allowable Payments and Required Forms
| Payment Type | Additional Form/Certification | Notes |
|---|---|---|
| Accreditation fees | - | - |
| Background checks | - | Florida law enforcement only |
| Bond payments | - | - |
| Building leases/Rentals | University Lease Admin approval | Call 645-6744 |
| Cadavers for Gross Anatomy | - | - |
| Health Insurance | - | - |
| Honoraria | Honorarium Certification Statement Form | One-time, nominal payments; individuals only |
| Insurance Payments (State Agencies) | - | Follow bid/quote laws |
| Legal Services | Approval from General Counsel | - |
| Merchant Credit Card Fees | - | - |
| Membership Fees | University Membership Justification and Certification of Payment with Public Funds Form | Verify the Certification of Payment with Public Funds Spreadsheet to ensure it is up-to-date |
| Postdoc Fellow Payments | - | FSU non-student/non-employee |
| Professional/occupational license fees | - | Must be legally required |
| Publications/page charges/scientific reprints | - | - |
| Research participant payments | - | Excluded from F&A base |
| Settlement agreements | VP approval | - |
| Subscriptions/renewals | - | 1-year limit |
| Tickets/admission fees | - | - |
| Peer review/research board payments | Peer Review Research Board - Committee Member Certification | - |
| Postal services | - | Stamps, meter, packaging |
| Utilities | - | Water, electric, sewer, gas, refuse, telephone, data services |
| Vehicle tags/licenses | - | Car, vans, trucks, boats |
| Travel and Conference Related Payments | ||
| Conference registrations (Tallahassee) | - | Invoice required |
| Conference registrations (outside Tallahassee) | - | Travel Office approval may be needed |
| Hotel direct billing | - | Travel Office approval may be needed |
| Travel expenses (company incurred) | - | FSU employees/guests reimbursed via Concur |
| Tolls (SunPass, etc.) | - | - |
Updated 8/26/26
