Spreadsheet Uploads

What is the Spreadsheet Upload process?

The spreadsheet upload process allows departments to efficiently submit multiple payments in a single request. This method can be used in two common scenarios:

• Paying one vendor for multiple invoices (e.g., utilities, phone bills, library materials)
• Paying multiple vendors (e.g., research participants), typically charged to the same project

Spreadsheet uploads are appropriate when there are ten or more payment lines and help streamline high-volume payment processing. 

How to Complete a Spreadsheet Upload

Step 1: Complete the Payment Request Form

• Submit one Spreadsheet Upload Payment Request Form per spreadsheet
• Ensure the total amount on the form matches the total in the spreadsheet

Step 2: Prepare the Spreadsheet

• Enter all required payment details for each line item
• Include accurate vendor information (single or multiple vendors, depending on the use case)
• Verify totals and formatting before submission

Step 3: Submit for Processing

• Once approved, email the following to SpreadsheetUpload@admin.fsu.edu:
  • Completed Payment Request form
  • Excel spreadsheet

Step 4: Attach Supporting Documentation in OMNI

• After Accounts Payable creates the vouchers,  departments are responsible for:
  • Attaching documentation to the appropriate vouchers in OMNI (e.g., invoices, backup)

Resources:

• Spreadsheet Upload Template
• Spreadsheet Upload Template - Multiple Due Dates

Updated 8/26/26