Encumbered Payments

An encumbrance is a commitment, generally resulting from the issuance of a purchase order, which goods or service being purchased have not yet been received. Vendors who have received a purchase order from the University are instructed to submit their invoice to Disbursement Services. If the merchandise and/or the invoice are received in the department, it is necessary for the department to ensure that the invoice is forwarded to Disbursement Services immediately for payment.