Receiving Requirements

All goods and services that are on POs need a receipt entered in OMNI by the requesting department.  For assistance on entering receipts in OMNI 9.2, please contact Procurement Services at (850) 644-6850.

Procurement Services also created a Processing Receipts job aid.

Please remember that when receiving an invoice belonging to a blanket purchase order, a receipt should only be created for the invoice amount, NOT for the remaining balance of the purchase order. 

Email Notifications

Accounts Payable will send an email notification for a department when they receive an invoice that hasn't had a receipt created in OMNI. The Accounts Payable processor listed on the notification is the best resource if the department has any questions relating to the invoice, receipt, or payment. 

If there are any concerns about the practical routing of the notification itself, please contact Accounts Payable This may include situations where a staff member leaves, and future notifications may need to be routed to another employee.


Invoices under $1000

PO requestors and approvers will receive one email asking that a receipt be created. The department has 7 days from the email date to create a receipt. If a receipt should not be created and the invoice paid, the department must alert the Accounts Payable processor included on the email notification. After 7 days with no response from the department, Accounts Payable will create a receipt for them, resulting in a negative approval on the Controller's Office monthly Compliance Report.

Please be sure to notify the AP Processor listed on the notification


Invoices over $1000

PO requestors and approvers will receive two emails (if necessary) asking that a receipt be created.  These emails will be sent at least 7 days apart.  The department should alert Procurement Services as well as the Accounts Payable processor of any issue with the merchandise or invoice. If two or more emails are sent to the department without response, Accounts Payable may reach out to the department, Procurement Services, and/or the supplier. Invoices that are outstanding for 40 days or more are out of compliance and could result in penalties and interest accruing. 

The Florida State University Prompt Payment Policy