PO-Based Payments
Most Accounts Payable payments are processed using purchase orders. Payments with a purchase order (PO) are used when goods or services are ordered through SpearMart and a PO is created before the purchase. These payments are processed by Accounts Payable after the required receiving and invoice requirements are met. Accurate POs and timely receiving by departments allow Accounts Payable to pay invoices promptly.
How PO-Based Payments Work
1. Create the PO in SpearMart
Departments create and approve POs in SpearMart. Accurate PO information is essential for timely payment.
2. Receive the Goods or Services
Departments confirm that goods or services were received and completed required receiving.
3. Invoice is Submitted
Vendors submit invoices that reference the PO number.
4. Three-Way Match and Payment
Accounts Payable reviews the invoice and completes a three-way match between the PO, receipt, and invoice issuing payment.
Updated 8/26/26
