Receiving Requirements

Receiving for Goods and Services

Receiving is a required step for all goods and services purchased using a purchase order. Departments must enter a receipt before Accounts Payable can process an invoice and issue payment. Missing or delayed receiving is the most common cause of payment delays. 

What Departments Need to Do

  1. Confirm goods or services were received as ordered
  2. Enter a receipt in OMNI for all purchase orders, regardless of dollar amount
  3. Review invoices in OMNI using Document Management
    Note: For blank purchase orders, enter a receipt for the invoice amount, not the remaining PO balance. 

Timing, Notifications, and Follow-Up

  • Invoices under $1,000
    Departments have 10 days from the invoice receipt date to enter a receipt or notify Accounts Payable if the invoice should not be paid. If no action is taken, Accounts Payable will enter the receipt and process payment.
  • Invoices over $1,000
    PO requestors and approvers receive email reminders to enter a receipt. Emails are sent at least 7 days apart. Invoices outstanding 40 days or more are out of compliance and may result in penalties or interest.

If there are issues with the merchandise or invoice, departments should notify Procurement Services and the AP Processor listed in the email.

Help, Contacts, and Policy

Updated 8/26/26