Where to Send Invoices
Invoices from suppliers should be sent directly to Accounts Payable. If your department receives an invoice, please forward it to Accounts Payable using only one of the following methods to prevent duplicate copies in our system:
- Email (preferred method):
- Interoffice Mail:
- MC 2391
What Makes an Invoice Payable
A valid invoice must:
- Reference a valid purchase order number
- Match the purchase order and receipt
- Include the required vendor and payment information
- Reflect goods or services that have been received
Accounts Payable performs a three-way match between the purchase order, receipt, and invoice before issuing payment.
FSU Document Management System (DM)
The Document Management System (DM) fully integrates with OMNI for purchase orders (POs), change orders, and vendor invoices. You can view documents in OMNI Financials as follows:
- Purchase Orders (POs):
- Purchasing > Review PO Information > Purchase Orders
- Accounts Payable > FSU AP Custom > FSU Document Management (only if there is an invoice scanned for that PO)
- Encumbered Invoices:
- Accounts Payable > FSU AP Custom > FSU Document Management
For general document viewing instructions, see Searching for Documents in OMNI.
- Accounts Payable > FSU AP Custom > FSU Document Management
Indexing Errors - APE013
If a processor notices issues with a particular invoice in OMNI Document Management, the document should be reassigned to the APE013 queue/processor code and, if possible, a note left in the email section or in the comments. Some examples of the most common error types include:
- Indexing typos, where the true invoice number, PO number, invoice amount, etc. appear to be listed incorrectly in OnBase
- Duplicate invoices
Updated 8/26/26
