Car Rental
The State of Florida has contracted with Avis Budget Group, Inc, the parent company of Avis Rent-A-Car to provide vehicle rental services effective September 30, 2020.
Travelers should use the State of Florida Avis contract, when reserving vehicles. If there is a justifiable business reason to rent a vehicle from another vendor, the traveler should purchase collision and comprehensive coverage insurance from the vendor. They should not purchase liability coverage as the University is self-insured.
The state of Florida rental vehicle contract is for in-state and out-of-state travel only. Travelers who need to rent a vehicle for foreign business travel should choose the most economical vendor that meets their needs, including insurance. Travelers should purchase collision and comprehensive insurance as well as any insurances required to drive in that country.
Employee-travelers renting on the leisure use contract, whose FSUCard says “Student” should book in Concur or bring proof of employment (pay stub, appointment letter, etc) when picking up a car.
The University will only reimburse for the rental of compact size vehicles unless justification is provided detailing the necessity for a larger vehicle. An upgrade to a larger vehicle based on individual size or stature is the responsibility of the traveler unless required for ADA purposes. Please ensure the Office of Human Resources has your request for Reasonable Accommodation on file before traveling. Rental of GPS units are reimbursable when necessary for conducting official University business.
The University’s Travel Card is the preferred method of payment.
Avis/Budget
Users should book rental vehicles in Concur (preferred).
In case of Concur outage or if using a billing number:
State of Florida Avis/Budget Rental Portal
Telephone Bookings
State of Florida Reservation Desk:
800-338-8211
State of Florida User Reference Guide
Personal Vehicles
A traveler shall be reimbursed 44.5 cents per mile, for justified use of their personal vehicle. Map Mileage and Vicinity Mileage have been replaced with Mileage and Documented Miles. The Mileage expense type incorporates Google maps to calculate the traveler’s mileage. The FDOT mileage table is no longer used. Documented Miles is for travelers who make many short, logged trips, or perform other work where a point-to-point accounting of their mileage would not reflect their entitled reimbursement. A mileage log must be attached.
Taxi or Rideshare Services and Car Service/Limousine
Taxi or Rideshare Services and Car Service/Limousine, plus reasonable tips (up to 15%) are reimbursable. Fares $25 and under do not require *receipts.
Parking Fees
Necessary and reasonable parking fees are reimbursable. Mandatory valet parking and reasonable tips (up to $1 per occasion) are reimbursable. Parking fees $25 and under do not require *receipts.
Tolls
Necessary and reasonable tolls are reimbursable. To obtain toll receipts, visit https://www.htallc.com/. Tolls $25 and under do not require *receipts.
*Note: All T-Card charges require a receipt.
